Help
Clearly explained. Honestly described.
Guides to everything Inkfuchs can do today. Anything still to come is marked “soon” – we only promise what exists.
Getting started
Find your way around the app from day one.
- Search and jump with ⌘KPress ⌘K (Windows: Ctrl+K) to find pages, customers, appointments and help articles without taking your hands off the keyboard.
- Moving to Inkfuchs – import customers and appointmentsBring your customers and appointments from Bookly, Excel or other software – upload the file, check the columns, look at the preview, import and undo within 7 days if needed.
Calendar & booking
Calendar, time off, online booking, confirmation and deposits.
- Calendar: views and conflictsDay, week, month or timeline – the calendar remembers your view on every device and warns you when an appointment doesn't fit.
- Set up and embed online bookingCustomers book through your own booking page – via link, via QR code or embedded right into your existing website.
- Add time offVacation, sick, guest spot or studio closed – everyone adds their own time off, managers and front desk manage everyone's.
- Online booking: confirmed right away or after your okayYou decide per service whether online bookings are confirmed instantly or only after your okay – with a deposit, the slot is reserved until it's paid.
- Deposits: how your clients payYou decide how much the deposit is and how clients pay it – by bank transfer, at the studio or via PayPal – and mark it as paid in the appointment, with how it was paid.
- Reminders & aftercareOne reminder 48 hours before the appointment with a cancel button, then three aftercare emails on day 1, 14 and 42 – all automatic, all adjustable.
- Requests as an inbox – unread, pills, counterNew requests jump right out at you – bold with an orange dot, as a number in the sidebar and on the app icon, filtered with one click on the pills.
- Setting up online deposits with Stripe and PayPalConnect your own Stripe and PayPal account – your clients pay the deposit with one tap, and the appointment is set to “paid” automatically, with no commission.
- SMS remindersFrom the Pro plan, your clients get a short SMS before every appointment in addition to the email – one per appointment, free and unlimited.
- Turn a request into a projectOne click turns a tattoo request into a project – with reference images, linked both ways and, if you like, with an email to your client.
- Keep clients informed about appointmentsWhen you book, move, confirm or cancel an appointment, your client automatically gets an email – and a text message too, if you like.
- Paying the deposit online – what your client seesYour client pays the deposit with one tap by card, Apple Pay, Google Pay, Klarna, SEPA or PayPal – after booking, in the customer area, on the appointment page or via the link in the email.
- Customer area – "Your area" for your clientsIn their own area, your clients see appointments, any deposit due, open forms, documents and requests – in your studio's look, with one account for every studio.
- Plan an appointment from a request or a projectOne click turns a request into a linked appointment (and sets the request to “Accepted”), and a project into its next session.
- Messages – clients write to you directlyOne inbox for the whole studio instead of WhatsApp on the studio phone – your clients write from their customer area, and every message belongs to a project, appointment or request.
Consent
Digital consent via QR code.
Team & guests
Team members, roles and guest artists.
- Invite your team and assign rolesInvite artists, front desk and managers by email or QR code – the role decides what each person can see and do.
- Invite guest artists via QR codeYour guest scans a QR code, creates an account and works in your studio with their own calendar for the length of the guest spot – after that their access ends automatically.
- Artists without access – and giving access laterAdd artists who don't want the app – you plan their appointments and absences, and you can give them access any time later without losing anything.
- Profile photos for you and your teamUpload a profile photo for yourself or for artists without access – it shows up in the team, the calendar, online booking and on your homepage.
Studio settings
Logo, contact details and basic settings.
- Upload your studio logoUpload your logo and crop it square – it appears in the sidebar and on your booking page.
- Connect your own domainYour studio page at your own address – from the Pro plan, www added automatically, with DNS records and a check for both addresses.
- Locations and stationsSet up where your studio works and which stations it has – a second shop of the same business becomes another location, not a new studio.
- Your studio homepageA complete one-page homepage – with services, artists, portfolio, online booking, legal notice and privacy policy, from the Pro plan and ready right away.
- Legal notice and privacy for your pagesWhere your mandatory details appear, what the fields mean and how the privacy policy is created – no legal advice.
- Export data – everything from your studio as a ZIPDownload all of your studio's data as a ZIP – customers, appointments, requests, projects, consents, team, settings and images, with health information if you want.
- Data access for customers – export one person's dataWhen a customer asks which data you hold about them, export everything about that person as a ZIP straight from the customer record.
- Transfer ownershipHand your studio over to someone on the team – they accept in the app, only then does ownership change; subscription and data stay with the studio.
- Close your studioCalling it a day: close your studio in an orderly way – with data export, 30 days to revoke and deletion only after our approval.
AI assistant
Summarise requests, suggest replies, estimate duration, translate – the AI suggests, you decide.
- AI in Inkfuchs – where do I find what?Where the AI lives – turn it on under Settings → AI, then summarise, estimate duration and translate in every request in the “AI assistant” section.
- AI request assistant – summarise and suggest a replyOne click and the AI summarises a request, detects style, placement, size, colour and budget, tells you what's missing and drafts a reply in your customer's language.
- Estimate duration with AI – how long will the tattoo take?The AI rates the design and reference images, your studio's formula turns that into hours and sessions – for example about four hours in one session.
- Translate a request with AIOne click on “Translate” and the description and preferred dates of a request in another language appear in your language below – the original stays visible.
- Turn on AI, privacy and budgetUnder Settings → AI you turn on the AI assistant for your studio, choose the features, set the duration formula and see this month's usage.
Account & security
Passkeys, two-factor sign-in and devices.
- Set up a passkey and two-factor sign-inProtect your account with a passkey or a code from your authenticator app – your studio handles health data, so a password alone isn't enough.
- Delete your accountYou delete your studio account under My account → Profile – the studio's data stays there, and if you run a studio on your own, you hand it over or close it first.
- Notifications in the app (iPhone and Android)In the Inkfuchs Studio and Inkfuchs apps, notifications come straight through Apple or Google – no Home Screen detour, just turn on and allow.
- Notifications on your phoneNew request, new message, online booking – Inkfuchs pings your phone, even when the app is closed (on iPhone via the Home Screen).
Plans & pricing
Plans, trial and who counts as an artist.
Your question isn't covered?
Write to us – we answer personally and add to the help.
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